Data in the ERP system is stored centrally, and this makes it possible to consolidate all the data during a process. Data is classified as three main types:
- Organizational Data: it represents the structure of an organization. There are three main types of Organizational Data namely: Client, Company Code, and Plant. Client forms the highest form in an organization. A client can have as many numbers of companies, but each company can have only one client. Each of these company is represented using Company Code. All of these company has a plant that performs various functions of a company, and it is represented using Plant.
- Master Data: All of the entities involved in a process is represented using Master Data.
- Transactional Data: Process in a context of Organizational Data uses Master Data for execution, and this results in Transactional Data. Each of these execution produces a documents namely: Transactional, and Virtual document.
Most, but not all of the process impacts the financial document on a transactional step. Process that creates the Impact on this financial data are inventory, finance, and asset accounting. This impact is recorded in General Ledger. List of accounts that can be included in General Ledger is called Chart of Accounts. There are three types of accounts: Operational account, Country specific, and Group account. Recording data on financial document is based on double entry accounting system, where every transaction has a debit entry and a credit entry. We record impacts based on revenue principle and matching principle.